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VirtuSync Prison Manager Solution

Visitors Management SolutionVirtuSync Limited is developing an innovative computer program that consolidates a broad range of prisoner information - and now we plan to copyright and market it to other prisons.

The program compiles all available information on each prisoner an one computer file, including visiting records, progress notes on behavior, an inmate count and location, property sheets, signs of gang activity and prisoner grievance hearings.


Offender Management System (OMS)

OMS is a comprehensive inmate management system that puts inmate data within your reach. The system is built on open technology that allows integration with other systems to provide single point of entry, but still allows individual ownership of data.

From intake to release, information on all aspects of an inmate's incarcerations maintained - including initial intake, charges, sentencing, property, housing, medical, meal planning, scheduling, and temporary release to name a few. For increased security, OMS utilizes digital fingerprinting and iris recognition to positively identify inmates, increasing accuracy in inmate movement, housing, release, etc. Plus, built-in reports that interface with Business Objects Crystal Reports make accurate reporting easy.

All our solutions are created with the direct input of corrections industry professionals. OMS users are invited to participate in our annual User Group meeting, giving them direct input into the development of the application. This input ensures that OMS is the most up-to-date and user-driven offender management software available

Benefits: Features and benefits of the computerized record consolidation include:

- Prisoners Biography: Records and past history, Biometrics (Finger prints etc) of Prisoners and Probably Visiting relatives & Lawyers etc.
- Visiting records: Inmates are allowed three half-hour visits per week from a list of up to eight visitors. The program tracks the visitors listed on the visiting list and the number of visits per week. Also, the prison will be able to provide law-enforcement agencies with a list of an inmate’s visitors.
- Inmate count: The prison will now be able to get an instant accounting of every housing location.
- Inmate disciplinary write-ups: Behavior records will be easier to compile to determine earned time for early release.
- Property sheets: A major source of litigation for prisons, alleged lost property has long been a source of frustration, Sabol said. The information will be stored on the computer and a standard property sheet will be printed upon admissions and release.
- Gang activity: Information will be tracked on gang trends for clothing, drawings and tattoos and will be used to identify prisoners who might be affiliated with gangs. Digital photos of every inmate will be placed in the computer so gang members can be recognized and kept apart.
- Grievance proceedings: Officials will be able to track and summarize all grievances filed by prisoners.
- Bed location: The program records all locations where a prisoner has been housed including all cell mates. This allows the county to better track prisoners that should be kept apart and gives the district attorney’ office verification that inmates had contact, in the event a jail house confession is reported.
- Multi Facility/Multi Agency Intergration.

Juvenile Detention

Managing juvenile offenders requires a unique approach. While many adult offenders are herded through the criminal justice system, corrections officers who work with juveniles know special care can often turn a misguided youth around. VIRTUSYNC recognizes that these differences affect the way juvenile cases are managed. To address your unique needs, we've developed Juvenile Detention Center (JDC) for use in juvenile correctional facilities.

As accurate reporting is a cornerstone of the corrections industry, we include the reports you use most in our JDC application. These built-in reports cover a wide range of topics, yet JDC easily interfaces with Crystal Reports for simple, custom report creation. Accommodating your needs is our top priority.

Additionally, JDC can be used with VIRTUSYNC's Digital Imaging System to attach juvenile photographs to case records, document dorm damage, and create identification bracelets.

Location Scanning

Location scanning keeps track of juveniles throughout your facility. Using stationary barcode scanners at each checkpoint, each juvenile's ID wristband is scanned, creating real-time movement and location information.

Incident Tracking

JDC features complete incident tracking. You can record all juveniles and staff members involved in the incident, where the incident took place, notifications, and outcomes.

Custom Assessment Tests

Create and administer your own assessment tests. Use JDC's assessment test template to create Risk, Suicide, and Drug assessments, calculate results, and assign a status when the test is complete.

Statistical Reporting

JDC simplifies your monthly statistical reporting. The program ships with multiple built-in reports that cover the areas you need to report most. For facilities with special reporting needs, JDC easily interfaces with Crystal Reports for simple, custom report creation. Finding a software solution that works for you can be a difficult undertaking. With VIRTUSYNC's innovative, user-friendly software solutions, it doesn't have to be!

Additional Features

- Detailed Physical Descriptions
- Detailed Contact Information for Family Members
- School Information, Including History
- Original and Final Offenses
- Aliases
- Gang Affiliation/Enemy Check
- Risk, Suicide, and Drug Assessments
- Approved Visitors Lists
- Temporary/Permanent Releases
- Detailed Court Status
- Bench Warrants
- Medical Alerts

Virtusync Benefits

VIRTUSYNC believes customer needs come first. In fact, our best products can only be created with our users' input. VIRTUSYNC provides bi-annual User Groups for JDC users alone. These meetings provide a place where users provide valuable input into the future development of the system.